Informed & Prepared
I’m currently sitting in the midst of a meeting that should be classified as ineffective. At least two hours of the meeting focused on dealing with one individuals questions concerning a proposal. The main issue for the ineffective nature of this meeting is that the participants are not prepared for the meeting.
A final agenda was not submitted until 4pm the day prior to the meeting. The agenda was not available to participants prior to the meeting. So, all but one or two members came to the meeting totally uneducated to the items to be discussed.
This serves as a great reminder that we need to inform people what we’re doing and trying to accomplish. In keeping people informed, you allow them to be fully prepared to participate and contribute. Information leads to preparation. And, preparation leads to effective and efficient meetings.
As a church, we need to inform people what we’re doing and trying to accomplish in order for our congregation to be prepared. That’s why advanced planning is crucial for churches, boards, and businesses to succeed.